SLCo FLM110834-1 - Bulk Fuel - RFC

Salt Lake County, on behalf of its Division of Fleet Management, “County,” is soliciting bids from qualified firms, “Supplier,” to enter into multiple award contracts with qualified Suppliers to provide bulk fuel for purchase and delivery (Diesel and Unleaded) to multiple County locations. This solicitation is a follow-on issue of the previous solicitation, FLM110834, and the County is seeking to expand the existing vendor pool

It is the intent of the County to utilize the Supplier’s services to help assure that the fuel budget is not exceeded and to provide cost-effective fuel management delivered to the following locations as needed and additional locations may be added in the future.

Suppliers must comply with the Minimum Requirements outlined herein. Bidders must answer in the affirmative to the Minimum Requirements or may be deemed non-responsive.

Delivery

Delivery of said order is to be completed by **4:00 pm MT** the next business day of receipt of order. Supplier shall at their expense clean up any fuel spillage and repair any damage done to County property. Any fuel spill over 25 gallons must be reported to the County immediately.

Annual Purchases

No minimum or maximum quantity or purchases under this contract can be specified. For information purposes only and not as a guarantee of usage by the County, approximate annual amount under this contract is 850 thousand gallons of fuel, annually.

Pricing

First Stage: Qualified fuel Suppliers who meet the minimum requirements specified herein will be added to the approved Bulk Fuel Supplier Pool.

Second Stage: The Approved Bulk Fuel Suppliers will provide daily emails to Fleet Management at slcofleet@slco.org to include the following pricing breakdown:

• Diesel Fuel: 0 to 500 gallons; 501 to 1,999 gallons; 2000 to 5,999 gallons; 6,000 to 8,999 gallons; 9,000 + gallons. When Winter Blend Additive is offered, include price of additive per gallon of fuel as separate price quote.
• Unleaded Fuel: 0 to 500 gallons; 501 to 999 gallons; 1,000 to 5,999 gallons; 6,000 + gallons.
• Pricing will be F.O.B. Destination to all locations within the County.
• Both the Underground Storage Tank and Superfund are to be line items on invoices and are not included in the bid price.
• The County is tax exempt for Federal Taxes and invoices will not include this tax.
• Utah State Tax will be charged, for clear Diesel only, as a separate line item on invoice and not included in the bid price.

The qualified Supplier that provides the Lowest Bid Price will be contacted by County Fleet Management by 10:00 am MT to order fuel as needed. The Bid Price must be the price per gallon on the invoice.

Questions shall be submitted through Bonfire – Utah Public Procurement Portal. Questions are due prior to the question date and time specified. If a question/answer changes the RFC document, the change will be released in an addendum. Do NOT contact the Agency, Division, Department, or other County officers or employees.

Contract Term

The contract resulting from this solicitation will become effective on the date of execution and be retroactively assigned to expire with the same expiration dates as the existing contracts already executed under the previous solicitation. The County reserves the right to review the contracts regarding performance and cost analysis.

Award

Salt Lake County may award bids and contracts to suppliers through a preference system. Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County. The County may award multiple contracts to the responsive, responsible bidders meeting specifications who bid the lowest overall cost to the County. Successful bidders will be added to the existing vendor pool.

Insurance

• Workers’ compensation and employer’s liability insurance as required by the State of Utah.
• Commercial general liability insurance on an occurrence form with the County as an additional insured, in the minimum amount of **$1,000,000** per occurrence with a **$2,000,000** general policy aggregate and **$2,000,000** products completed operations policy aggregate.
• Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, with the County as an additional insured, in the minimum amount of **$1,000,000** per occurrence.