Consultant Services to Develop, Conduct, and Manage the Sound Insulation Program (SIP)

In accordance with the FAA Order 5100.38D, “Airport Improvement Program ( AIP) Handbook” and Advisory Circular (AC)s 150/5100-14E (Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects), AC 150/5020-1 (Noise Control and Compatibility Planning), and 150/5000-9B (Guidelines for Sound Insulation of Structures Exposed to Aircraft Noise), and Dane County policies and procedures, Dane County is seeking Statement of Qualifications (SOQ) from qualified firms to provide Consultant Services to Develop, Conduct, and Manage the Sound Insulation Program (SIP), located at Dane County Regional Airport (MSN). The request for professional consultant services will be performed under a negotiated professional services agreement. The contract term will be up to a five-year period, with an agreement in-place for each year of the program.

Interested respondents should have demonstrated experience in conducting and managing a Sound Insulation Program (SIP) in conformance with AC 150/5020-1 (Noise Control and Compatibility Planning) and FAA AC 150/5000-9B (Guidelines for Sound Insulation of Structures Exposed to Aircraft Noise), [including but not limited to], conducting community outreach surveys, conducting property surveys, and acoustical testing of properties, developing design-bid packages, coordinating and managing avigation easements, and showing capacity to manage the program of similar scope and complexity from development to implementation in compliance with federal (i.e., FAA), state, and local standards, including the development of program materials supportive of the respective program.

The selected Firm will be expected to provide services typically associated with developing, conducting, and managing a Sound Insulation Program (SIP).

The scope of work will include, but is not limited to:

SIP Documentation

• Supporting development of all documentation for implementing a SIP in accordance with Chapters 3, 6 and 8 of the FAA AC 150/5000-9B
• Supporting all documentation for quarterly and annual reporting and program close out in accordance with Chapter 9 FAA AC,150/5000-9B.

Data Review and Site Surveys Identification

• Review all relevant information ("Controlling Documents") from the 2025 Noise Compatibility Program (NCP), including identification of structures located within the 65dB DNL (or higher) noise exposure contours as shown in the FAA-accepted Noise Exposure Map (NEM).
• Conduct a comprehensive community survey for all properties within the 2027 65dB, 70dB, and 75dB DNL contours.
• Categorize properties based on site surveys and document this in a database/spreadsheet to catalog all identified structures, including: size, number of floors, window and door counts, presence of central air conditioning, construction type, and date of original construction (with building permit documentation)
• Develop Stakeholder Outreach Tools including program website, outreach materials, mailing, etc.
• Develop SIP program processes and preconstruction activities, including coordination of avigation easements.

Eligibility Verification and Acoustical Testing

• Conduct property surveys and acoustical pre-testing to determine eligibility for sound insulation treatment in accordance with FAA Order 5100.38D.
• Use Phase 1 eligibility results to inform subsequent program phases based on the most recent FAA-accepted NEM.
• Evaluate and Review Block Rounding and Neighborhood Equity at the onset of the Program, including coordination with FAA.

Program Development and Administration

• Develop SIP implementation guidelines for use by MSN Airport Leadership and WisDOT-BOA including procedures for voluntary participation.
• Execute participation agreements with property owner(s).
• Track and respond to inquiries from property owner(s) regarding eligibility, program requirements, and prioritization.
• Establish and, if necessary, implement criteria for prioritizing properties.
• Develop an education/training program for local contractors to become qualified and be able to participate.

Design, Costing, and Procurement Support

• Provide Architectural and Engineering (A/E) services for sound insulation improvements.
• Prepare Opinions of Probable Cost and conduct building code evaluations.
• Develop design and bid packages, including plans, elevations, sections, details, and specifications.
• Prepare bidding documents and assist MSN/WisDOT-BOA with procurement and contractor selection.

Construction Administration and Oversight

• Provide construction administration services throughout the program.
• Supply a full-time, on-site construction representative during the first year of implementation and periodic site representation in subsequent years.
• Coordinate all work with property owner(s).
• Monitor daily construction activities and lead weekly progress meetings.
• Perform acoustical post-installation testing to confirm compliance with FAA performance requirements.

Communications, Budgeting and Data Management

• Support coordination of external communications related to SIP implementation, including oversight of any third-party services.
• Prepare cost projections and budgets for ongoing and future SIP activities over the five-year program period.
• Develop and maintain a web-based RSIP database documenting all past, current, and future property treatments, including dates, types of improvements, and associated costs
• Ensure the database incorporates GIS mapping functionality and is fully compatible with Dane County’s GIS platform.

SOQ's must be submitted electronically via the County's eProcurement Portal before **2:00 pm on Friday, November 20, 2026**. Late, faxed, mailed, hand-delivered, or incomplete submissions will be rejected unless otherwise specified.

Each SOQ must be limited to 30 single-sided pages (or 15 double-sided pages), inclusive of all required content and optional materials. Documents must be saved in .pdf format.

Dane County is also requesting that firms submit up to six (6) hard-copies of their SOQ to the address below, but submission through County's eProcurement Portal will be the official response to the solicitation.

The evaluation will be based solely on qualifications. Do not include any cost information. Any SOQ submitted with cost information will be rejected. Dane County selection panel will review submitted SOQ and score each SOQ against the evaluation criteria of the selection process. Dane County may select up to three (3) firms and schedule to appear before an interview panel for the second phase of the selection process.

The contract term will have a period of performance of up to five (5) years, and will have an PSA for each year based on the County's intent to extend to the next year and on the Firm's scope of work/fee proposal.

A pre-proposal site meeting will not be provided for this Request for Qualifications (RFQ).