Bus Repair Time and Materials

The Cobb County School District (CCSD) is soliciting proposals from properly licensed/qualified vendors to provide Bus Repair Services for the district on an as-needed basis. Projects will be awarded by the issuance of individual purchase orders and may be awarded to multiple vendors. Annual expenditures are estimated at approximately **$800,000** across all projects.

Vendors are to provide time and materials for bus repair services for individual projects. Vendors are required to furnish all labor, materials, and equipment to complete each project request agreed upon. No additional charges will be accepted. All work must be performed in accordance with the CCSD's specifications provided by CCSD Fleet Maintenance personnel based on the type of service request awarded to the vendor.

The awarded vendor(s) may be required to perform repairs at:

• District transportation/maintenance facilities;
• Vendor facilities;
• School or District locations;
• Roadside locations;
• Other locations designated by the District.

The vendor agrees to provide the following items for the fleet maintenance request and to perform in accordance with the contract conditions:

• All labor materials, equipment, and services required to complete the work.
• All supervision and coordination of each request.
• Provide an estimate of total costs prior to commencing work and must be approved by the CCSD representative, and/or any other designated CCSD personnel involved with the service request. If there is any additional cost from the original estimate, it must be approved by the CCSD representative and/or any other designated CCSD personnel involved with the request.
• All administration, financial and safety aspects.
• Establishment of regulated work areas and protection of adjacent property which may be affected by the work.
• All work completed by the agreed upon completion date. A completion schedule shall be submitted showing all tasks and durations, and completion dates by the date required.
• All required completion close-out documents (e.g., warranties, completion certificates, governing inspection certificates, etc.).

All repair and maintenance work shall be guaranteed against defects in parts and labor for one (1) year from the completion date.

All proposal responses must be submitted through the CCSD Euna Procurement Portal. Proposals not submitted through the CCSD Euna Procurement Portal will not be considered.

The proposal acceptance period will close on **December 1, 2026, at 3:00 p.m. Eastern Time**. The portal does not allow late submissions.

The non-cost portion of proposals (total of items 1 – 3) can receive a maximum of 180 points out of 300 points possible. Only non-cost proposals that receive 126 points (70% of total non-cost score) or more will have the accompanying cost evaluated.

| Criteria | Points Possible |
| --- | --- |
| Staffing and Qualifications | 50 |
| Experience and Past Performance | 70 |
| Approach and Scope of Services | 60 |
| Cost | 120 |
| TOTAL | 300 |

Unless specifically consented to in writing by CCSD, prices must remain firm for one (1) year from the award date, or for any renewal period, under the same terms and conditions as the RFP.

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers' Compensation must also be provided.

• Commercial General Liability with limits of at least $1 million.
• Commercial Auto Liability with limits of at least $1 million.
• Umbrella Coverage in excess of GL and Auto of at least $2 million
• Statutory Workers' Compensation
• Employer's Liability of at least $100,000