Childcare Management Software

The Cobb County School District (CCSD) is seeking proposals from qualified vendors to provide a secure, user-friendly Childcare Management Software solution to support the administration and operation of CCSD’s After School Program (ASP). The solution will support core ASP functions including registration and account management, student enrollment, billing and payments, student attendance, reporting, and related program administration. The selected solution will support both site level operations and district-wide administration and reporting.

• Provide, implement, and support a secure, hosted Childcare Management Software solution for CCSD's After School Program (ASP) across 63 sites.
• Configure and deploy the proposed solution with a go-live date of July 1, 2027.
• Provide training and training materials to District administrators to prepare CCSD to train and support ASP personnel.
• Provide ongoing technical support through a help desk or equivalent support resource with published support hours, documented response service levels, and a dedicated account manager or equivalent primary contact.
• Provide implementation support to assist District administrators with implementation activities, communication, and training.
• Migrate existing account data, balances and financial history, contract or equivalent enrollment records, and attendance history from the current ASP system.

All proposal responses must be submitted through the CCSD Euna Procurement Portal. Proposals not submitted through the CCSD Euna Procurement Portal will not be considered.

The proposal acceptance period will close on **December 1, 2026, at 2:00 p.m. Eastern Time**. The portal does not allow late submissions.

A committee comprised of representatives from the Financial Services, Alternative Education, and Procurement Services will evaluate the proposal responses based on qualifications, relevant experience, the responsiveness of proposers, as well as cost. Cost will not be the sole determining factor in the award.

The non-cost portion of proposals (total of items 1 – 9) can receive a maximum of 630 points out of 1280 points possible. Only non-cost proposals that receive 441 points (70% of total non-cost score) or more will have the accompanying cost evaluated.

The *Acknowledgement and Agreement* must be properly signed and submitted with your proposal. An IRS W-9 form must be submitted with the response.