RFP 27-07 City of Mableton Human Resources Information System (HRIS)

The City of Mableton ("City") invites qualified providers to propose a secure, cloud-based Human Resources Information System (HRIS) and related implementation and ongoing services. The City seeks an integrated platform that improves accuracy, control, transparency, employee service, compliance administration, and workforce reporting while reducing duplicate entry and manual processes. The selected contractor will furnish all software subscriptions, implementation leadership, configuration, data conversion, integrations, testing, training, documentation, go-live support, service management, maintenance, upgrades, and transition assistance necessary for a complete solution.

The City intends to acquire a vendor neutral solution that uses 80 active employees as a preliminary pricing assumption, subject to City confirmation before issuance, and can scale as the municipal workforce and service model evolve.

At a minimum, the scope includes core HR and employee records; payroll and tax services; employee and manager self-service; mobile access; time and attendance; advanced scheduling; benefits administration and carrier connections; ACA support; recruiting and onboarding; performance, goals, compensation, succession, learning, workforce analytics, reporting, employment and income verification, and related integrations. Employee engagement/collaboration and IT device lifecycle capabilities may be identified as optional modules where separately priced.

The selected provider will lead discovery, configuration, conversion of historical and active data, interface development, security design, testing, training, change management, go-live, hypercare, and ongoing service. The solution must protect confidential employee and payroll data, provide role-based access and auditability, support business continuity and data portability, and comply with applicable accessibility, privacy, employment, payroll, tax, and records requirements.

A unified platform is preferred; a best-of-breed approach is acceptable only when the respondent serves as prime contractor and accepts end-to-end responsibility for implementation, integration, data conversion, support, maintenance, security coordination, and service performance.

Minimum Deliverables

• Project Management Plan
• Requirements and Fit-Gap Workbook
• Solution and Configuration Design
• Data Conversion Package
• Integration and Security Design
• Test Plan and Results
• Training and Change Package
• Cutover Go-Live and Hypercare Plan
• Production Solution and Documentation
• Closeout and Transition Package

Acceptance requires written confirmation by the City's authorized project manager.

Submission method:** All proposals and addenda shall be submitted electronically on one USB flash drive enclosed in a sealed package. Files must be searchable, unencrypted, and free of password protection. Include the proposal and signed forms as PDFs and the pricing and requirements response as editable Excel files. Paper proposals submissions will not be accepted. You can email your proposals to purchasing@mableton.gov. You can also mail the proposals to the address below. **HAND DELIVERY IS NOT ACCEPTED.

Late proposals will not be accepted. A deadline may change only by City addendum.

Required With the Proposal

• Signed Proposal Letter and Certification with all addenda acknowledged.
• Contractor E-Verify affidavit in Exhibit A when applicable, or legally supported exemption documentation.
• Notarized Non-Collusion Affidavit in Exhibit C and signed Drug-Free Workplace Certification in Exhibit D.
• Completed Exhibit E, detailed pricing workbook, technical proposal, requirements workbook, and identified exceptions.

The proposal shall be valid and held open for a period of sixty (60) days from the opening date. Certificates of insurance and required endorsements are required from the awarded/selected proposer. All clarifications, corrections, and amendments will be posted on the Georgia Procurement Registry.