Police Department Promotional Assessment Center Services Follow Solicitation

The City is soliciting proposals from qualified independent consultants or firms to develop, administer, score, and support promotional Assessment Centers for the Police Department.

Through this RFP, the City seeks a qualified independent consultant capable of providing a consistent, secure, objective, job-related, valid, reliable, and professionally defensible Assessment Center process that complements the City’s Police promotional examination process and provides qualified candidates a fair opportunity to demonstrate their readiness for promotion.

Assessment Center services may be required for the following classifications:

• Police Sergeant
• Police Lieutenant
• Police Captain
• Assistant Police Chief
• Other applicable Police Department promotional classifications as authorized by the City

The selected consultant shall provide all professional services necessary to conduct the Assessment Center process. At a minimum, services shall include:

• Meet with designated City and Police Department representatives to identify the responsibilities, competencies, and performance expectations associated with each promotional classification.
• The vendor shall be responsible for developing the evaluation criteria, subject to the City's review and approval.
• Conduct or utilize an appropriate job analysis or competency-development methodology to establish the job-related basis for the Assessment Center.
• Develop Assessment Center exercises appropriate to each classification.
• Establish standardized candidate instructions, assessor instructions, scoring criteria, rating scales, and evaluation materials.
• Recruit, recommend, train, and/or coordinate qualified assessors as required by the City.
• Administer and monitor all Assessment Center components.
• Maintain the confidentiality and security of Assessment Center materials before, during, and after administration.
• Score candidate performance using established scoring methodologies.
• Provide individual candidate scores and final Assessment Center results to the City within an agreed-upon timeframe.
• Provide documentation explaining the scoring methodology and calculation of final Assessment Center scores.
• Provide post-assessment reports and other documentation required by the City.

Final Assessment Center scores and reports shall be submitted to the City within **ten (10) business days** following completion of the Assessment Center, unless otherwise approved in writing by the City.

Submission method

Offerors may submit proposals electronically by uploading required documents at the City of Lubbock’s partner’s website, Bonfire. If you choose to submit in hard copy, submit one original paper copy of your submittal to the office of the Director of Purchasing and Contract Management. THE CITY WILL NOT ACCEPT FAX PROPOSALS.

Sealed proposals and electronic submittals submitted through the Bonfire portal, shall be received until **November 17, 2026, prior to 3:00 P.M.**

Evaluation

The committee will evaluate and numerically score each proposal in accordance with the evaluation criteria included in the Request for Proposal. The committee will arrive at a short list of the top respondents and these short-listed respondents may be scheduled for a structured oral presentation and interview.

Contract term

The contract shall be for a term of one (1) year, with the option of four (4), one year extensions, said date of term beginning upon formal approval.

Insurance

• Commercial General Liability: $1,000,000 per Occurrence / $2,000,000 Aggregate
• Automobile Liability: $1,000,000 Combined Single Limit
• Workers’ Compensation: $500,000 per Occurrence