RFP 27-19974-SR Vehicle Lease Program

The City of Lubbock (hereinafter called "City") is seeking proposals from interested firms and individuals (hereinafter called "Offerors") for a vehicle lease program consisting of new and newer used current-model-year vehicles.

Offerors are invited to submit demonstrated competence and qualifications for providing these services, including the ability to supply, maintain, and support leased vehicles in accordance with City requirements.

The Contractor shall furnish each leased vehicle in good quality, safe operating condition, and deliver within forty-five (45) days of the City's request. The City reserves the right to accept or reject any vehicle upon receipt if it does not comply with contract specifications. If delivery cannot be completed within 45 days, the Contractor shall notify the City immediately upon becoming aware and provide a projected delivery date.

The number of vehicles will vary based on departmental needs. Notification of any increase or decrease will be provided in writing within thirty (30) days of the change.

Rates provided on the Bid Form shall include unlimited mileage.

City Responsibilities

• Tint vehicle windows once received.
• Provide proper vehicle maintenance.
• Pay for repairs if damage occurs during the lease term.
• Pay blue book value if a vehicle requires replacement due to an accident during the lease.
• Ensure all repairs, maintenance, and window tinting are performed through existing City of Lubbock contracts

Offeror Responsibilities

Offerors will be responsible for the following. If unable to meet any requirements, please provide an explanation in the submission:

• Provide a variety of vehicle types (pickup trucks, passenger vehicles, SUVs) that may be exchanged by the City for a minimum one (1) month, eight (8) month, and maximum twelve (12) month basis per vehicle.
• Provide leased vehicles with clean and well-maintained interiors.
• Provide leased vehicles under manufacturer warranty.
• Provide a replacement vehicle within three (3) business days if an accident occurs.

Offerors may submit proposals electronically by uploading required documents at the City of Lubbock's partner's website, Bonfire. If you choose to submit in hard copy, submit one original paper copy of your submittal to the office of the Director of Purchasing and Contract Management. THE CITY WILL NOT ACCEPT FAX PROPOSALS.

Sealed proposals and electronic submittals submitted through the Bonfire portal, shall be received until **11/25/2026 prior to 2:00 P.M.**

Evaluation Criteria

• Price (45%)
• Experience with Government Vehicle Lease Programs/References (25%)
• Ability to meet Standard Requirements and Minimum Standards (20%)
• Overall Responsiveness to RFP 10%

The contract shall be for a term of one (1) year, with the option of four (4), one year extensions, said date of term beginning upon formal approval.

The Contractor shall furnish a completed Insurance Certificate to the City. Commercial General Liability: **$1,000,000** per Occurrence / **$2,000,000** Aggregate. Commercial Auto Liability: **$1,000,000** Combined Single Limit. Workers' Compensation: Statutory Limit; Employer's Liability **$1,000,000**.